Vendor Management Specialist

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Department: Accounting - Payables/Receivables

Office: Home Office

Location: West Springfield, MA

Job Description

Aspen Square Management is one of the nation's largest privately held real estate investment and property management firms with properties in 13 states. Headquartered in West Springfield, MA, our Home Office houses our Accounts Payable (AP), Accounts Receivable (AR), Human Resources, Management and Operations departments that support our over eighty apartment communities in the field.

This position will play an integral role for our finance and operations teams by directly supporting our on-site staff with Vendor Management functions and working hand in hand with our Accounts Payable team. The Vendor Management Specialist will manage a portfolio of properties and handle all inquiries for their vendors in addition to ensuring all Vendors are in compliance with company insurance requirements and contract specifications.

Responsibilities for Vendor Management Specialist

  • Maintain a large number of vendor accounts while staying in compliance with company policies and procedures. Effectively communicate compliance and status with vendors and internal business partners
  • Assist with and provide support and training for our newly created vendor onboarding system. Communicate requirements and assist with technical issues as needed
  • Monitor vendor deliverables and service level requirements to ensure vendor performance and adherence to company expectations, contractual obligations, and compliance
  • Track and maintain a timely process of the contract administration lifecycle
  • Audit contract vendor insurance coverage, working with vendors and insurance agents to obtain adequate certificates of insurance
  • Address and respond to vendor inquiries
  • Perform data entry associated with accounts payable as needed

Qualifications for Vendor Management Specialist

  • High school diploma; Associates degree preferred
  • Entry level position or minimal experience required; insurance knowledge a plus
  • Proficient Microsoft Office knowledge and skills
  • Strong time management, organizational, and professional communication skills
  • High degree of attention to detail
  • Ability to work independently and prioritize tasks
  • Strong analytic abilities


Compensation & Benefits:

Competitive and generous hourly pay is offered for this position. As an Aspen employee who works full-time, you will be offered a full benefits package which includes health, vision, and dental insurance, flexible spending accounts, 401k with company match, paid vacation, holidays, and sick time. 

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