Vendor Compliance and Accounts Payable Specialist

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Department: Accounting - Payables/Receivables

Office: Home Office

Location: West Springfield, MA

Job Description

Aspen Square Management is one of the nation's largest privately held real estate investment and property management firms with properties in 13 states. Headquartered in West Springfield, MA, our Home Office houses our Accounts Payable (AP), Accounts Receivable (AR), Human Resources, Management and Operations departments that support our over eighty apartment communities in the field. 

This position will play an integral role for our finance and operations teams by directly supporting our on-site staff with all Accounts Payable and Vendor Management functions.  The Vendor Compliance and Accounts Payable Specialist will manage a portfolio of properties and handle all inquiries for their invoices and vendors and addition to ensuring all Vendors are in compliance with company insurance requirements and contract specifications.

Responsibilities for Vendor Compliance and Accounts Payable Specialist

  • Accurately review, code, and process vendor invoices
  • Perform monthly reconciliations of vendor statements
  • Maintain a large number of vendor accounts while staying in compliance with company policies and procedures. Effectively communicate compliance and status with vendors and internal business partners
  • Perform data entry associated with accounts payable
  • Assist with and provide support and training for our newly created vendor onboarding system. Communicate requirements and assist with technical issues as needed
  • Monitor vendor deliverables and service level requirements to ensure vendor performance and adherence to company expectations, contractual obligations, and compliance
  • Audit contract vendor insurance coverage, working with vendors and insurance agents to obtain adequate certificates of insurance
  • Address and respond to vendor inquiries

Qualifications for Vendor Compliance and Accounts Payable Specialist

  • High school diploma. associate's degree in Accounting preferred.
  • 2-3 years experience with accounts payable or general accounting
  • Proficient Microsoft Office knowledge and skills
  • Strong time management and organizational skills
  • Knowledge of basic accounting principles
  • High degree of attention to detail
  • Ability to work independently and prioritize tasks
  • Strong analytic abilities

Compensation & Benefits:

Competitive and generous hourly pay is offered for this position. As an Aspen employee who works full-time, you will be offered a full benefits package which includes health, vision, and dental insurance, flexible spending accounts, 401k with company match, paid vacation, holidays, and sick time. 

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